Have you ever found yourself wondering how many items your business has in stock? Are you worried about the risk of stockouts or, on the contrary, the possibility of unwanted surpluses? These challenges are common in stock management and that is where the stock sheet comes into play.
Companies, large and small, are faced with the constant task of maintaining a balance between excess and scarcity of products , which can significantly impact their profitability and reputation in the market.
What if you could accurately forecast future demands number data and plan your purchases accordingly, avoiding costly overstocks or shortages? Stock planning offers just that.
Having a stock control sheet on hand not only simplifies the complex task of tracking inventory , but also allows for better decision making based on concrete data and detailed analysis.
In this article you will learn how to perform stock control in Excel and what elements an ideal stock spreadsheet should have .
Bonus resource! At the end of this content, we bring you our downloadable stock spreadsheet to help you with this task. It's free and super practical!
What is a stock sheet?
A stock sheet is a document used to keep a detailed and accurate record of a company's inventory levels at any given time. This tool allows companies to have comprehensive control over their stocks, helping them to avoid both shortages and excesses of products.
How to make an inventory .
Features of a stock spreadsheet
For an inventory sheet to be useful for controlling product stock , it needs to meet these characteristics:
You must have a unique product record
In the spreadsheet, each product must be entered uniquely using a specific code. This ensures that each item has its own exclusive entry in your database. The suggested structure could include fields such as product code, name, description, unit price, unit of measure, and initial stock.
Have a movement sheet
For detailed transaction tracking, it is helpful to have a dedicated sheet to record both purchases and sales, as well as the initial stock of products. This section should include information such as date, type of movement, product code, quantity, unit price, and total .
A stock balance report
The ability to generate a stock balance report is essential. This report should offer the flexibility to filter by day, product, date and type of movement (purchase or sale). Its suggested structure may include fields such as product code, date, initial stock, purchases, sales and stock balance.
Ease of use
The layout of the spreadsheet should be intuitive and easy to use. This allows users to enter data efficiently and quickly access the necessary information.