New about the old: all the functions of Google Calendar for work and personal affairs

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Google Calendar for Business - What useful features does the tool offer?
If you are the kind of person who checks your email inbox in the morning while drinking coffee, then you should set up the "Daily Schedule" feature. Here's how to do it:

Open Google Calendar and go to settings in the upper right corner.

Go to the “Settings for my calendars” section in the navigation bar and select which calendars you want to receive daily notifications for. Select “Other notifications” in the left pane.

New about the old: all uruguay cell phone number list the functions of Google Calendar for work and personal affairs

Select Email under the Daily Schedule option from the drop-down menu.


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Other useful features for business include:
To add a task to the calendar, click an empty space on the calendar. A small window will appear for entering basic information about the event. Click the "Save" button or enter additional information using the "More Options" button.

New about the old: all the functions of Google Calendar for work and personal affairs

When creating an event, you can add a notification to remind you. This can be an email, a mobile device notification, or a web browser notification.

New about the old: all the functions of Google Calendar for work and personal affairs

You can create separate calendars to separate your work and daily activities. Click the Add button next to Other Calendars and Create New Calendar. Once you have created a new calendar, you can add new events to it and move old ones.

New about the old: all the functions of Google Calendar for work and personal affairs

One of the most powerful features of the tool is the ability to customize your calendar and share it with other users. To do this, go to the settings and click the "Sharing" button.

New about the old: all the functions of Google Calendar for work and personal affairs

Practical example : let's imagine that you need to conduct a survey with ten respondents. To do this, we create a task in the calendar: as a title, you can specify the name of the respondent and the name of the survey. In the description of the task, specify additional information: what questions need to be asked, where the meeting will take place, special notes, etc. Set up an alert for each task - after 5 or 10 minutes if these are online meetings.

After the meeting, you can delete it from the calendar, add a document with respondents' answers as a link, or mark the task with color. If a lot of time has passed since the meeting and you have lost information about it, then you can use the search bar. Enter keywords that were definitely in the description or title of the task, and the tool will provide the most relevant results.

Read also : How to Set Up Google Alerts and Ideas for Using Them for Business
Managing Business Projects in Google Calendar
We have talked about planning general work and everyday tasks. But what if we are talking not about general time management, but about managing individual business projects? Agree that keeping a list of products that need to be purchased in the evening and customer contacts in one calendar is not very convenient. We suggest considering several effective ways to manage projects in Google Calendar:

Create tasks for yourself. When you receive a task, don’t put it off for too long — immediately create a corresponding note in your calendar. Depending on the nature of the task, highlight the entry in the appropriate color. Don’t forget to set up an alert.
Create tasks for the team. There are several options here: create a separate calendar for each team member or create one calendar for one project. Distribute tasks between participants, set deadlines and set up notifications. This way, you can control the process without putting in much effort.
Additional features that may be useful
In addition to the above features, the tool offers several other useful functions that will help increase your work and everyday productivity. Let's look at the most common functions:

Export and import . If you have previously used other calendars such as Outlook or Apple Calendar, you can transfer existing information with a few clicks. To do this, go to Settings and select the Import and Export section. Upload the desired file (the most suitable format is CSV) and click Import.
Printing and exporting to PDF . If you are not ready to completely abandon paper planning, a calendar with events and tasks entered for any period can be printed. To do this, go to the settings and select the "Print" section.
Color palette . We have already talked about this feature above, because its benefits are undeniable. If you perceive information better visually, you can apply different colors to certain events. For example, highlight projects in blue, birthdays in red, and personal tasks in green.
Schedule . This feature displays all your scheduled events not in a calendar format, but in a schedule format. This is much more convenient if you quickly need to view your scheduled activities for several days in advance.
Templates and themes . If you don’t have time to personalize your calendar yourself, you can use ready-made templates. In the settings, select the option you like and check it. As for themes, you can choose one of three — month phases, sports, and holidays — and receive notifications about updates.
Booking rooms : Users with Google Business accounts have the ability to add rooms to meetings. To do this, open an event or create a new one and click "Rooms." Then invite participants using their email addresses.
Synchronization with CRM. A particularly useful feature for large companies, which saves time, because all the necessary information is in one place.
Integration and synchronization . Google calendar can be displayed as a separate tab, which will be available when viewing any web pages. In particular, the tool is synchronized with other Google services, so all changes will be updated in real time.
Voice search . With the “Ok Google” function, you can not only search for the necessary events in the calendar, but also create new ones. Just give the instruction, and the tool will do everything for you.
Hotkey combinations . To enable this feature, go to settings and click the Hotkey combinations button. To see a list of available combinations, enter a question mark.