The digitalization of processes is the result of the digital revolution that we have been experiencing for several years now.
Today, companies need to constantly innovate and adapt to remain competitive and succeed.
One of the ways to achieve this is through the intelligent use of technology in internal processes to optimize the use of resources.
This use, of course, involves the digitalization of administrative processes, which is what forms the basis for other business processes.
Therefore, it is essential to understand what process digitalization is, the benefits it brings to companies, its challenges and some conceptual differences.
Shall we go there?
What is process digitalization?
Process digitization is the transfer of physical data to the virtual environment, which includes sending documents to the cloud, so that they can be accessed quickly from anywhere, using a device with Internet access.
In practice, the manager implements digitalization to enable the execution of business tasks in the digital environment.
Want an example? At the start of the pandemic, North America cayman islands whatsapp data made the biggest leap in digitalization, with 60% of its products and services fully or partially digitized, according to McKinsey research in 2020.
Through management software, applications, systems and websites, companies can carry out many activities that were previously carried out in person.
Working, delivering documents, closing deals, providing services, signing contracts – all of this can be done in a digital environment when processes are digitized.
Objectives of digitalization of administrative processes
In the business world, the digitalization of administrative processes provides greater dynamism to companies, among other benefits that we will point out below.
However, in addition to knowing what process digitalization is, do you know what your objectives are in a company? See:
Reduce routine errors and rework;
Provide a basis for innovation within the company;
Ensuring business competitiveness in the market;
Reduce travel and office supply costs;
Increase team productivity and business results.
Please note that we are not talking here only about the digitalization of judicial processes, something common in the law.
The focus is on the internal processes of companies, regardless of the economic segment.
In addition to understanding the objectives of digitizing administrative processes, are we going to learn about the benefits they bring to organizations?
What are the benefits of process digitalization for companies?
By implementing a good digitalization process in the company, the manager will be able to take advantage of a series of advantages that the practice brings to the business.
Data security
Imagine that you have started a process of digitizing documents in your company. The best place for storage is the cloud.
Today, the best technology solution providers work with cloud systems, so you won't have a hard time finding good tools.
The main point is that this type of solution ensures data security in several ways, such as prevention of document loss and misplacement, encryption, access control, and much more.
If you were afraid of scanning your office's physical processes due to lack of security, don't worry.
Greater efficiency and productivity
Another benefit of process digitization is operational efficiency.
By adopting smart technologies, such as an ERP, the manager can have a global vision of the activities carried out in the company.
The ability to analyze data in real time gives you insights to correct any errors and propose solutions quickly.