Following the update of the BOFIP and the transposition of Directive 2010/45/EU of 13 July 2010, invoices can, since 2014, be issued in paper, PDF or electronic format. Regardless of the format of the invoice, including when you issue an electronic invoice , you must comply with certain accounting and tax obligations to guarantee the authenticity , integrity and readability of your invoices.
To meet these requirements, three solutions are possible:
The use of advanced electronic signature , certified by a 2-star RGS certificate, to demonstrate that the invoice was issued by a reliable person;
Electronic Data Interchange (EDI) enabling secure transmission using software fusion data capable of automatically reading and processing the invoice;
The establishment of a reliable audit trail (PAF) , which ensures the traceability and authenticity of the invoice.
In the absence of an electronic signature or EDI, invoices are considered unsecured. Companies must then establish a documented and permanent PAF to ensure traceability.
What is a reliable audit trail? Definition
The Reliable Audit Trail (RAT) is a crucial mechanism introduced by the VAT Directive 2010/45/EU, aimed at strengthening the transparency and security of commercial transactions within the European Union. Since 1 January 2014, this approach has been recommended for all invoices, whether issued or received in paper or electronic form . To consult the directive, click here !
PAF is defined as a continuous and integrated process to ensure the authenticity, readability and integrity of invoices by documenting and controlling each stage of document processing .
In concrete terms, PAF involves implementing documented controls at each stage of the invoicing cycle, from the issuance to the archiving of invoices. These controls must clearly demonstrate the link between the invoice and the underlying business transactions, such as the delivery of goods or the provision of services.