Choose the model that suits you best
Of course, remote work models are not all the same and depend on the needs and specifics of your business. It is certainly easier for technology and multinational companies to send employees to a home office than for manual-based companies. Take a look at your organization and decide which form is best for you: fully remote or maybe a hybrid? Or leave the choice to your employees - after all, they know best where they work best. Whatever model you decide to choose, this guide will help you manage a remote team.
1. Clear organizational structure
One of the biggest changes for employees working remotely poland telegram phone numbers is communication. In the office, it’s always easy to ask the colleague sitting next to you who to contact with a specific question, or if someone is currently on vacation or has taken a leave of absence. When working remotely, finding this information can be time-consuming, especially in a large or medium-sized company. That’s why it’s important to use a system that makes this easier.
For example, Teamdeck's custom fields feature ( a resource management software ) can help you group employees by their departments and skills. This is very useful for assigning people to projects and creating reports. It also makes it easier to see who is responsible for what in the company.
2. Precisely defined tasks and clear expectations
Clearly defined tasks and expectations are the foundation of work in general. But in remote work, this becomes especially important. It’s hard to overstate how much frustration, misunderstandings, and delays can arise from not having a clear scope of work. That’s why it’s so important that your employees know exactly what you’re asking of them, what they need to do, and when their deadline is. Use a real-time shuffle board. This way, each employee will be assigned specific sprint tasks. They’ll know exactly what their responsibilities are and when you expect them to complete a particular milestone. It’s your responsibility as a manager to ensure clarity and openness.
3. Team and employee autonomy
When working remotely, you have to expect to lose some control. You can’t constantly check on what your employees are doing. It’s crucial to hire people who can manage their time and goals. When managing an international team that doesn’t work in an office, independence and trust are essential. Of course, this doesn’t mean that you should leave your employees alone and lose your ability to see the progress of the project.
You need to provide your team with as much support and detailed information as possible about the tasks they need to complete. It is also very important to track the main stages of important projects so that you know what is happening in the company and whether everything is going according to plan. However, if you try to constantly monitor every element of your team's work, you will not achieve the desired results at all. You will waste a lot of time checking whether everyone is doing what they are supposed to do. Your employees will feel frustrated and controlled, and their intrinsic motivation will decrease because they will not feel responsible for their work.
4. Knowledge of your team's occupancy
In the office, you can always ask, "Do you have time for a quick meeting?" Or just come in and present your case in 5 minutes. When your team works remotely, the case becomes much more complicated. Especially when you have a lot of people working all over the world and you can't control their time throughout the day, week, or month. This is also very important if you employ people who work in different time zones or part-time.
In this case, availability management becomes even more complicated. To keep your business running smoothly, you need to know your team's availability. This will help you plan your calendar in the most optimal way. This is where our tool comes in handy. You will find the Availability feature in the Teamdeck calendar .
Each employee can set their availability at any time, making it easier to schedule shifts and meetings. You can also add recurring availability instead of setting it every day.